List of active policies

Summary

The Emapta Acceptable Usage Policy outlines the responsible, ethical, and lawful use of the company’s information technology resources by all authorized users, including employees, contractors, and partners. It defines acceptable and unacceptable activities, emphasizes the importance of protecting intellectual property and personal data, and mandates compliance with internal policies and external laws. The policy enforces secure access, prohibits unauthorized software, usage for personal gain, and activities that may compromise systems. Regular training, monitoring, and audits ensure adherence, while violations may lead to disciplinary or legal actions. It is subject to annual review to remain aligned with evolving technology and regulations.

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The Data Privacy Policy outlines Emapta's commitment to protecting Personal Identifiable Information (PII) and Protected Health Information (PHI) by ensuring that personal data is collected, processed, stored, retained, and disposed of securely and in compliance with applicable data privacy laws. It defines the roles and responsibilities of management, employees, stakeholders, and the Data Protection Officer (DPO) in safeguarding personal information. The policy also upholds the rights of data subjects and implements technical, physical, and administrative safeguards to ensure regulatory compliance.

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The Data Classification and Handling Policy establishes Emapta's framework for categorizing, protecting, and managing data according to its sensitivity, criticality, and regulatory requirements. It defines classification levels, handling requirements, and the responsibilities of data owners, custodians, and employees to ensure data is securely managed throughout its lifecycle and in compliance with applicable laws and industry standards.

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The Information Security Policy establishes Emapta's framework for protecting its information assets through technical, physical, and administrative controls. It defines responsibilities, security requirements, and governance practices to preserve the confidentiality, integrity, and availability of information while ensuring compliance with legal, contractual, and industry standards.

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Rules and standards for the secure and ethical use of AI technologies within Emapta.

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Allowed and non-allowed use of EMAPTA internet and email

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The Secure Offsite Work Policy establishes the requirements for employees to work remotely while protecting Emapta's business operations, information assets, and client data. It defines the eligibility criteria, security controls, roles and responsibilities necessary to ensure that remote work is conducted securely, responsibly, and in compliance with company policies and regulatory requirements.

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The Secure Use of Social Media Policy provides guidelines for responsible, ethical, and lawful use of social media by employees, contractors, and authorized users. It aims to protect the company's confidential information, reputation, and legal compliance by defining acceptable practices, approval requirements for official communications, and responsibilities for safeguarding company information.

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The purpose of the Physical Security Manual is to establish comprehensive guidelines, procedures, and protocols to safeguard the physical assets, infrastructure, personnel, and sensitive information of EMAPTA.

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The Whistleblower Protection Policy establishes a safe, confidential, and secure framework for reporting suspected misconduct, unethical behavior, or policy violations. It encourages employees and other stakeholders to raise concerns in good faith without fear of retaliation while ensuring that reports are handled fairly, independently, and in compliance with applicable laws and regulatory requirements.

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The Anti-Bribery and Anti-Corruption Policy reinforces Emapta's commitment to conducting business with integrity, transparency, and the highest ethical standards. It establishes a zero-tolerance approach to bribery and corruption by defining prohibited conduct, promoting ethical decision-making, and ensuring compliance with applicable anti-bribery and anti-corruption laws across all business operations and relationships.

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The Emergency Safety and Security Policy and Procedures provide a comprehensive framework for managing workplace emergencies. The policy is designed to protect the health and safety of employees while ensuring compliance with relevant laws and regulations. It covers various emergency situations, including medical emergencies, fires, natural disasters, and other incidents, to facilitate a quick and organized response.

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The Waste Management Policy establishes Emapta's commitment to responsible and sustainable waste management by promoting proper waste segregation, collection, disposal, and monitoring. It aims to minimize environmental impact, ensure compliance with applicable environmental laws, and encourage employees to adopt environmentally responsible waste management practices.

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This policy outlines Emapta's commitment to preventing and managing Hepatitis B in the workplace by promoting awareness, education, vaccination, and safe work practices. It ensures a non-discriminatory and confidential work environment, provides access to appropriate medical support and workplace accommodations, and defines the roles and responsibilities of the company and employees in maintaining a safe and healthy workplace.

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This policy demonstrates Emapta's commitment to preventing and managing HIV/AIDS in the workplace through education, awareness, and access to appropriate support services. It promotes a workplace free from discrimination, protects the confidentiality of employees' HIV/AIDS status, prohibits mandatory pre-employment HIV screening, and defines the responsibilities of the company and employees in maintaining a safe, inclusive, and healthy work environment.

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This policy outlines Emapta's commitment to preventing and managing Tuberculosis (TB) in the workplace through education, awareness, early detection, access to treatment, and workplace health measures. It promotes a non-discriminatory and confidential work environment, provides reasonable workplace accommodations and support for employees with TB, and defines the responsibilities of the company and employees in maintaining a safe and healthy workplace.

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This policy establishes Emapta's commitment to maintaining a drug-free workplace by prohibiting the use, possession, sale, or influence of dangerous drugs in the workplace or during company-related activities. It outlines employee education programs, mandatory and authorized drug testing, treatment and rehabilitation procedures, employee rights and responsibilities, grievance channels, and disciplinary actions for policy violations, in compliance with applicable Philippine laws.

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This policy demonstrates Emapta's commitment to promoting mental health and employee well-being by providing mental health awareness programs, education, counseling, reasonable workplace accommodations, and access to treatment and support services. It fosters a safe, inclusive, and non-discriminatory work environment while ensuring the confidentiality of employees' mental health information and defining the responsibilities of the company and employees in supporting workplace mental health.

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The Anti-Modern Slavery Policy establishes Emapta’s zero-tolerance approach to modern slavery and outlines the standards and controls to prevent, identify, and address modern slavery risks across its operations and supply chain. It covers ethical recruitment and employment practices, employee protections, supplier due diligence, training, reporting mechanisms, audits, and non-retaliation.

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This policy establishes how Emapta employees and affiliated parties should interact with journalists, media outlets, influencers, researchers, and the public. Its purpose is to protect confidential information and Emapta’s reputation while ensuring external communications are accurate, consistent, authorized, and aligned with company objectives.

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This policy establishes how Emapta employees and affiliated parties should interact with journalists, media outlets, influencers, researchers, and the public. Its purpose is to protect confidential information and Emapta’s reputation while ensuring external communications are accurate, consistent, authorized, and aligned with company objectives.

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These guidelines explain how Emapta personnel should handle media inquiries and external requests for company information, ensuring that only authorized representatives respond and that confidential information is protected.